One Month Notice Resignation Letter

Resigning with a one-month notice gives your current company room to prepare for a seamless transition. 

Thinking about what to say to hand in a formal notification of your departure can feel bittersweet, especially when you’ve been with the company for years. 

But know this: submitting a formal one-month notice resignation letter shows respect to your employers. Here, you’ll learn how to write yours so that it paves the way for your future endeavors with positivity.

Sample 1-Month Notice Resignation Letter

How to Write a 1-Month Notice Resignation Letter 

Here’s a summary of how to craft a well-written resignation letter with a one-month notice resignation letter:

1. Start with contact information. Put personal contact details in the header section of your letter. 
2. Address the right person. Begin your letter by addressing your supervisor or the person responsible for your employment. Include HR or the relevant department if company protocol dictates.
3. Make an opening statement about your resignation. Start with a direct resignation statement, like "I am writing to notify you of my intention to resign from my position as [Your Job Title] at [Company Name], effective one month from today’s date, [Resignation Date]."
4. Mention the reason for your decision. Briefly mention your reason for leaving. Focus on your future plans or personal reasons without dwelling on any negative aspects of your current role. For example, "After thoughtful consideration, I have decided to pursue a new direction aligned more closely with my long-term career goals."
5. Reflect on the positives. Acknowledge the valuable experiences and skills you've gained during your time at the company. 
6. Express gratitude. Show appreciation for the chance to work at the company, emphasizing the positive aspects of your experience there.
7. Offer assistance. Express your willingness to support the transition process. This could involve training a replacement, completing ongoing projects, or documenting your work processes.
8. End with a formal closing. End with a standard closing like “Sincerely” or “Best regards,” followed by your name.

Let’s go through each of the steps below. 

1. Include your contact details 

Start with your personal background information at the top of the letter:

• Full Name
• Location
• Phone Number
• Email Address
• Date
• Company Name

This ensures that your letter is formally recognized and correctly filed.

2. Address the right person 

Begin with a formal greeting to your manager using their last name: 

• Dear Mr. Jones
• Dear Mrs. Hughes
• Dear Ms. Wanderwald

3. Make an opening statement about your resignation

The opening statement makes your intent to resign and last day of work clear. Get straight to the point by writing a sentence like one of the following: 

• I am writing to announce my resignation. My last day of work will be at <date>. 
• It is with regret that I must inform you of my resignation, effective <date>. 
• Please accept this letter as my formal resignation. The official date of my departure will be on <date>. 

You can also add a sentence afterward that expresses a positive note about your time at the company. 

4. Mention the reason for your decision

Give a general overview of your decision to resign in a short sentence. Keep it positive by focusing on the future aspects. Steer away from the negatives. 

Something as simple as “I am leaving the company to pursue new endeavors” is appropriate. Providing any further information is up to you—but it’s not necessary. What’s most important is that you give the company enough notice. 

5. Reflect on the positives

Highlight the positive aspects of your time with the company. Share what you appreciate the most about your role and team in a formal tone. 

If you want to share any suggestions for improvement, keep it constructive. Or, save it until the exit interview. 

6. Express gratitude

Thank the company for the time and experiences you shared with them. You can do one or more of the following: 

• Show appreciation to the company for giving you the opportunity to work for them.
• Express gratitude to the entire team for a wonderful experience working together.
• Share what you liked most about the company culture.
• Acknowledge your personal growth.

7. Offer assistance

You have one month before your official departure. This gives you plenty of time to finish up any pending projects or tasks. 

With that in mind, show that you’re willing to cooperate in easing the transition process. You can also include a call to action for your employer to get in touch in case they have any questions or concerns. 

8. End with a formal closing

Here are examples of professional closings to end your resignation letter:

• Yours sincerely
• Sincerely
• With gratitude
• Regards

Any of these are more than good enough. Once you’ve written one of these down followed by your name to finish your letter, you’re all good to go! 

How to Quit Your Job the Right Way With a 1-Month Notice Period

The best-case scenario is to leave your job gracefully and stay on good terms with the people you’ve worked with. 

Even after your resignation, your former colleagues or managers could still offer valuable support by doing a few things:

• Leaving a good reference
• Writing you a recommendation letter
• Referring you to their network
• Reinforcing your professional reputation

How you approach your resignation can make or break your professional relationships and future job references. 

Leave no loose ends

Finalize all ongoing projects and complete any pending work. Show your commitment to your role at the company until the very end. Moreover, organize your workspace for a smooth transition for whoever takes over and have any handover notes prepared. 

If your manager needs anything from you, promptly respond and meet all the deadlines you can. 

Be clear and respectful

A one-month notice period itself is respectful since you’re informing the company with more than enough time beforehand. 

Besides that, be straightforward in your communication. Share your decision to move on in a formal tone. Stay focused throughout your employment until the day of your resignation. Stick to the facts without getting too personal and emotional. 

Highlight the positives

When communicating your resignation with managers, emphasize the good times and what you’ve learned. Reflect on the positive aspects and growth opportunities. 

Dwelling on the negatives may affect your relationship with the organization. If you have any feedback you’d like to share, discuss it with your manager in a one-on-one meeting or during the exit interview. 

How Long Should Your 1-Month Notice Resignation Letter Be?

Up to 150 words is good enough. Keep it short and sweet. It doesn’t need to go into too much detail. All that’s necessary is to highlight the fact you’re resigning and when your last day of work will be. If you want to share suggestions on how the company can improve or reflect briefly on your experience with the company, you can add a short paragraph in the main body to do so. 

Summary

Let’s recap on how to write a one-month notice resignation letter:

• Add contact information.
• Greet your manager or supervisor.
• State your intent to resign and last day of work.
• Provide a general reason about your decision.
• Share positive feedback.
• Show appreciation.
• Express cooperation and willingness to help with the transition.
• Use a professional closing.

Follow these steps, and you’ll have a resignation letter for a one-month notice ready before you know it! 

FAQs

Is a 1-month resignation notice too early?

A one-month resignation notice is not too early. It’s often appreciated since it gives your employers ample time to find a replacement and ensure a smoother transition. 

Are you legally required to give a 1-month resignation notice?

The legal requirement for a resignation notice period varies depending on your contract and local laws. If specifically stated in your employment agreement that a one-month resignation notice is mandatory, then you’re legally required to give a one-month notice for your resignation. 

What makes a 1-month notice resignation letter different?

It’s a longer transition period. This means you have more time to cater to the company's needs. In terms of writing a letter of resignation, there’s not much of a difference except the fact that you can express your reasons for resigning early and emphasize your willingness to assist in the transition. 

Could you resign immediately after handing in a 1-month notice?

Resigning immediately after handing in a one-month formal notice is generally not advisable as it may breach your agreement and potentially damage professional relationships or future references. However, there may be a few exceptions for this, such as when you’re facing a life crisis or emergency that requires you to depart immediately. 

How do you say that you’re going to resign in 1-month?

To say you're going to resign in one month, you could simply state, "Please accept this letter as notice of my resignation, effective one month from today's date." Another example is, “I am writing to announce my resignation, effective one month from today.” 

‍