Description

We are looking for an experienced and organized Admin Assistant to join our team. In this role, you will be responsible for providing administrative support to the organization. You will be expected to perform a range of administrative tasks such as data entry, bookkeeping, scheduling, filing and organizing documents. To be successful in this role, you must have excellent organizational skills, attention to detail and the ability to multitask. Additionally, you should have in-depth knowledge of administrative support, data entry and office procedures. Ultimately, you will ensure the efficient and smooth running of the office and contribute to the success of the organization.

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Responsibilities

• As an Admin Assistant at Rezi, responsible for providing administrative support to the team, including scheduling meetings, coordinating travel, and handling phone calls

• Maintain records and filing systems, both paper and electronic

• Greet visitors and answer incoming calls

• Create and manage spreadsheets, presentations and other documents

• Manage calendars, book appointments and arrange meetings

• Prepare invoices, reports and other documents

• Monitor and order office supplies

• Coordinate mailings and shipping• Assist with special projects as needed

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Requirements

• 2+ years of experience as an administrative assistant.

• Proven record of providing quality administrative support to a diverse range of individuals.

• Excellent organizational, communication, and time management skills.

• Ability to multi-task, prioritize tasks, and meet tight deadlines.

• Proficient with MS Office Suite (Word, Excel, PowerPoint, Access) and other computer programs.

• Proven ability to work independently and exercise sound judgment in managing confidential information.

• Ability to handle a high volume of phone calls, emails and visitors in a professional and courteous manner.

• Ability to take initiative, anticipate needs and identify opportunities for improvement.

• Exceptional customer service skills.

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Description

We are looking for an enthusiastic and organized Admin Assistant to join our team. As an Admin Assistant, you will be responsible for carrying out administrative duties, providing support to the office and helping to improve office procedures. To be successful in this role, you should have excellent organizational and communication skills, as well as a strong knowledge of administrative support, data entry, and office procedures. Your main duties will include providing administrative support to the office, entering data into the system, preparing reports and documents, and organizing meetings and travel arrangements. You will also be responsible for managing the filing system and handling customer inquiries. Ultimately, you will ensure the smooth running of the office by providing high-quality administrative support.

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Responsibilities

• As an Admin Assistant at Rezi, you will be responsible for providing administrative support to all departments in the organization.

• Handle day-to-day office operations, including scheduling and coordinating meetings, ordering office supplies, maintaining office equipment, and providing general administrative support.

• Handle incoming calls, emails, and other correspondence, routing them to appropriate personnel as necessary.

• Maintain an organized filing system for all documents, records, and other materials.

• Prepare and manage reports, presentations, and other documents as needed.

• Coordinate travel arrangements for staff, including airfare, hotel, and ground transportation.

• Track and prepare expense reports for all staff members.

• Coordinate and plan events, meetings, and conferences.

• Monitor the budget and manage invoices and other financial documents.

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Requirements

• 2+ years of administrative assistant experience.

• Exceptionally organized and able to prioritize tasks in a fast-paced environment.

• Excellent written and verbal communication skills.

• Ability to handle confidential information in a professional and discreet manner.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)

• Knowledge of office equipment, including printers and scanners.

• Exceptional interpersonal skills for interacting with customers and co-workers.

• Ability to multitask and manage multiple projects, deadlines, and competing priorities.

• Ability to anticipate needs and take initiative with minimal supervision.

• Detail-oriented with strong organizational skills.

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