Description

We are looking for a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support to the team and ensuring that daily operations run smoothly. The successful candidate should have excellent multitasking abilities and strong interpersonal skills.

Responsibilities

• As an Office Assistant at Rezi, responsible for providing administrative support to ensure efficient operation of the office

• Greet visitors, answer phones and provide general information to the public

• Assist with mailings and other materials distribution

• Create and maintain filing systems both physical and electronic

• Order supplies and maintain inventory

• Maintain a clean, orderly office environment

• Monitor office equipment and troubleshoot malfunctions

• Process customer payments and invoices

• Schedule and coordinate meetings and appointments

• Perform data entry and filing tasks

• Prepare reports and other documents as needed

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Requirements

• At least 1 year of experience in office administration or customer service.

• Ability to work independently and maintain confidentiality of sensitive information.

• Familiarity with basic office equipment and the ability to learn new software and technology quickly.

• Excellent verbal and written communication skills.

• Ability to multitask and manage competing priorities.

• Excellent organizational skills and attention to detail.

• Strong problem-solving and critical thinking skills.

• Flexible schedule and ability to travel when needed.

• Ability to work in a fast-paced environment.

• Ability to work under pressure and meet deadlines.

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Description

We are looking for an experienced Office Assistant to join our team. You will be responsible for providing administrative support to ensure efficient operation of the office. You will handle a variety of tasks including billing, bookkeeping, and multitasking. The ideal candidate will be organized, detail-oriented, and have excellent communication skills.To be successful in this role, you should have a flair for recognizing system improvements and have the ability to work with a wide range of individuals. Ultimately, you will be an integral part in ensuring the smooth running of the office and helping to improve company procedures and day-to-day operations.

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Responsibilities

• As an Office Assistant at Rezi, responsible for providing administrative support to the office

• Perform daily administrative duties such as filing, scanning, photocopying, and faxing

• Maintain the office supplies and equipment and ensure they are in good working condition

• Greet and assist visitors, answer incoming calls and transfer to appropriate staff

• Coordinate office activities and schedule meetings, record and transcribe minutes of meetings

• Maintain records of office activities and manage office documents in electronic and paper form

• Prepare and submit expense reports, purchase office supplies and equipment, and monitor inventory

• Ensure the office is kept clean and organized, and maintain office security by issuing access badges and keys

• Manage the front desk and provide customer service to guests and employees

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Requirements

• Experience with office administration and task delegation.

• Ability to coordinate and manage travel arrangements and itineraries.

• Excellent organizational, multi-tasking and problem-solving skills.

• Ability to work independently and efficiently in a fast-paced environment.

• Proficient with Microsoft Office Suite and other relevant software applications.

• Ability to interact professionally with all levels of staff and the public.

• Proven ability to handle confidential information with discretion.

• Strong written and verbal communication skills.

• Ability to take initiative and identify areas for improvement.

• Excellent customer service skills.

• Attention to detail and excellent follow-through.

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