Office Assistant Resume
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Charles Bloomberg
PROFESSIONAL SUMMARY
Highly organized Office Assistant with over five years of experience in managing administrative duties, streamlining office operations, and providing exceptional support to executives.
PROFESSIONAL Experience
Office Assistant | Company A
August 2019 — Present, Denver, USA
• Coordinated schedules and arranged over 300 meetings annually for a team of 40 executives using Microsoft Outlook and Google Calendar.
• Implemented a new filing system that reduced retrieval times by 50%, enhancing overall office efficiency.
• Processed and tracked monthly expense reports for 20 employees using QuickBooks, ensuring accuracy and compliance.
• Assisted in the onboarding of 25 new hires per year by preparing orientation materials and coordinating training schedules.
• Managed office supply inventory and reduced costs by 15% through effective vendor negotiations and streamlined ordering processes.
• Implemented a new filing system that reduced retrieval times by 50%, enhancing overall office efficiency.
• Processed and tracked monthly expense reports for 20 employees using QuickBooks, ensuring accuracy and compliance.
• Assisted in the onboarding of 25 new hires per year by preparing orientation materials and coordinating training schedules.
• Managed office supply inventory and reduced costs by 15% through effective vendor negotiations and streamlined ordering processes.
Administrative Assistant | Company B
June 2016 — August 2019, Denver, USA
• Developed and maintained a SharePoint database to manage and track over 500 company documents, improving accessibility and data integrity.
• Led the transition to a paperless office environment, digitizing more than 10,000 documents over two years, resulting in a 30% reduction in physical storage needs.
• Provided top-tier customer service by handling an average of 50 inbound calls daily and resolving customer inquiries efficiently.
• Coordinated travel arrangements for senior staff, booking flights, hotels, and transportation, ensuring seamless travel experiences.
• Led the transition to a paperless office environment, digitizing more than 10,000 documents over two years, resulting in a 30% reduction in physical storage needs.
• Provided top-tier customer service by handling an average of 50 inbound calls daily and resolving customer inquiries efficiently.
• Coordinated travel arrangements for senior staff, booking flights, hotels, and transportation, ensuring seamless travel experiences.
Office Administrator | Company C
January 2014 — June 2016, Aurora, USA
• Managed daily office operations including scheduling, communications, and logistical support for a team of 15 employees.
• Created and distributed weekly newsletters to 200+ subscribers, enhancing internal communication and employee engagement.
• Played a key role in organizing corporate events, including annual meetings, team-building activities, and client presentations.
• Created and distributed weekly newsletters to 200+ subscribers, enhancing internal communication and employee engagement.
• Played a key role in organizing corporate events, including annual meetings, team-building activities, and client presentations.
Receptionist | Company D
May 2011 — January 2014, Boulder, USA
• Greeted and assisted over 100 visitors daily, maintaining a professional and welcoming reception area.
• Oversaw the scheduling and coordination of 60+ client appointments weekly, ensuring optimal time management.
• Assisted in the preparation of client documentation, achieving a 98% accuracy rate in data entry tasks.
• Oversaw the scheduling and coordination of 60+ client appointments weekly, ensuring optimal time management.
• Assisted in the preparation of client documentation, achieving a 98% accuracy rate in data entry tasks.
Education
Bachelor of Business Administration | University of Colorado Boulder
June 2011
Expert-Level Skills
Office Administration, Microsoft Office Suite, QuickBooks, Google Workspace, Document Management, Customer Service, Schedule Coordination, Filing Systems, Inventory Management, Event Planning, Budget Management, Data Entry, Professional Communication, Time Management, Detail-Oriented
