25 Effective Resignation Letter Examples With and Without a Reason

Whether you want to give a blunt or a nice formal notice, we’ve got you covered. In this article, we’ve listed a variety of resignation letter examples for different situations. 

The best scenario is to leave gracefully and keep a positive relationship with the company.

In contrast, some of you might only be thinking about quitting your job as soon as you can. 

So to make this as useful as possible, we’ve also included a brief analysis underneath each template covering some key points. 

Now, let’s dive right in. 

A Quick Note Before Getting to the List of Templates

Your resignation letter should be tailored to your situation. 

In our step-by-step guide on writing a resignation letter, we’ve established that you don’t need to specify your reasons for leaving. The most important thing is to inform them you’re quitting, and when you’re quitting. 

However, take inspiration from our samples listed. If any of them perfectly suit your needs, feel free to use it to send to your manager. 

Resignation Letter Examples Without a Reason 

Grateful Resignation Letter Example

This is short and sweet yet effective.

They’ve kept it straight to the point and mainly focused on what they’re grateful for as opposed to why they’re leaving. 

Thankful Resignation Letter Example 

Although this sample is short, the employee has shown they’re thankful. Besides the last paragraph, it’s because of their willingness to provide further support to make the transition easier. 

If you’d like to specify the date of resignation, you can make that clear in the first few sentences of your letter. 

Appreciative Resignation Letter Example 

This is another good example of specifying when you’re leaving in full transparency. 

It’s subtle but this time, the difference is that the letter revolves around their appreciation during their time of employment. To leave on a good note, let your managers know that you’ve had a positive experience with them and that you value the time you’ve spent together. 

As mentioned, you’re not obligated to state your reasons.

This is a simple resignation letter as it’s more direct and straight to the point. It works effectively for those of you who’d like to be more straightforward to your employers and notify them that you’re going to resign at the given date. 

Immediate Notice Resignation Letter for Personal Reasons 

Even if your intention is to resign immediately, you don’t need to specify your reasons. Here, they’ve kept it general and focused on their gratitude and willingness to offer support. 

Advance Notice Resignation Letter Example 

When you include details more specifically, it implies you genuinely valued the time and experiences you’ve had with them. For instance, stating the exact years you’ve worked together and what you valued the most. 

If you’ve worked with good colleagues, mention this as well to further show your appreciation. 

To sign off, the candidate sends them their best wishes and thanks them for all of their support.

One Month Notice Resignation Letter

The notice period is usually at least 1 week. It’s also common to send your resignation letter 14 days in advance. However, if you’ve been in your job for a significant amount of time, you might consider sending a one month notice resignation letter.  

Resignation Letter Examples for Different Reasons 

If you’re still around, it’s probably because you have your own circumstances for leaving that you’d like to bring up. Or it could be that you want to share your own thoughts and give some feedback.

Either way, below you’ll find a range of resignation letters with valid reasons for leaving. 

New Job Resignation Letter

Found a new job? Let your employers know why you’re going for it.

In this case, that’s because of the commute and travel time, which has an impact on work-life balance. This is one important aspect to consider before accepting your next job opportunity.

In another similar situation such as relocation, it’s entirely understandable.

Family Circumstances Resignation Letter

Despite leaving because of family reasons, the resignation letter projects a positive tone of voice. They’ve shown their appreciation and given their contact details so that they could get in touch at any time necessary. 

To further reinforce positivity, they’ve let their employers know that they’re open to further assistance to ease the transition. 

This template also works for those of you resigning because of the following:

• Maternity leave
• Mental health
• Returning to school

Career Growth Resignation Letter

The career growth resignation letter refers to your development in your professional journey. 

Before moving on, acknowledge the things you’ve been through and the opportunities you were given. To make it heartfelt, think about your word choices. For instance, here they’ve used phrases like:

• I have been honored…
• My decision is not one I have taken lightly…
• I deeply appreciate… 

Personal Health Issue Resignation Letter

Like some of our previous examples, you don’t need to go in-depth, especially if it’s a personal health issue resignation letter. 

And to confirm it’s not a career break, mention that you’ll be continuing elsewhere. 

Retirement Notice Resignation Letter

For retirement notice resignation letters, use the word retire rather than resign. Then, you can show your gratitude throughout the main body of your letter. 

Work Break Resignation Letter

Unlike the other examples, the work break resignation letter template is more sincere and personal. Remember that your managers and employers are human too, so they’ll understand where you’re trying to come from.

If your time of employment was positive, don’t be afraid to show some emotion. The only general rule is to keep it professional. 

Resignation Letters for Negative Reasons

Almost 50% of employees stated in a survey that discrimination has been an issue in the workplace. 

It’s unfortunate but it's still a problem in the modern work environment. 

As managers are usually aiming to improve the company culture, honesty would be the best policy. So at the very least, they’ll take your input into account and do what they can to prevent your negative experiences from happening again to future candidates. 

Job Dissatisfaction Resignation Letter

Not happy with your job overall? Use this job dissatisfaction resignation letter template.

To show that you’ve been thoughtful, it’s worth mentioning how you’ve been thinking about your options. 

No Opportunity Resignation Letter

In the no opportunity resignation letter, the worker acknowledges the value they’ve got from working with the company. Next, they simply state the reason for their resignation. 

Unethical Workplace Resignation Letter

Instead of starting with the positives, the unethical workplace resignation letter immediately points out why they’re resigning. You can also state how it’s made you feel and how it’s affected your performance. 

Unfair Treatment Resignation Letter

The unfair treatment resignation letter is quite long. Although the reason for leaving is a negative one, they still recognize the positive. Rather than leaving it at that, they’ve explained how and why their personal growth and career development have been limited. 

Resignation Letters for Different Job Positions

Now, we’ll go through samples of resignation letters for different job positions. 

Graphic Designer Resignation Letter

In this graphic designer resignation letter, the worker apologizes. It’s not an essential step but it’s okay to do depending on the situation and how well you got on together.

Nurse Resignation Letter 

The nurse resignation letter expresses sincerity. They show their appreciation for what the company has done for them. It also focuses on why they’re unhappy with the job and how they’ve decided to move forward. 

Receptionist Resignation Letter

One way of structuring this is to start positive before getting to the main point. That’s what this receptionist resignation letter has done like many others. 

Another key point is explaining your reasons. You don’t have to inform them of every single detail if you don’t want to. When you pursue a new opportunity, it’s understandable. There are benefits in being fully transparent. 

Retail Assistant Resignation Letter

Assuming you had a good experience, reminisce about your favorite moments. The retail assistant resignation letter does this by mentioning two things. One is the impact of their employment. Two, how they feel about what the company has done for them. 

Teacher Resignation Letter

In the teacher resignation letter example, it’s a sudden change. They’ve taken this aspect into account by bringing it up and letting them know that they’re available to help. 

Aside from reminiscing about the good things, send them your best wishes. 

Resignation Letter for Returning to Education

Not everyone is looking to resign because of a better job opportunity. Some of you might consider quitting to complete your education and get your qualifications. 

See below for examples.

Bachelor’s Degree Resignation Letter

Going to university is commendable. It boosts your theoretical and academic knowledge. 

Throughout this bachelor’s degree resignation letter, they show the company how much they’re thankful. Moreover, it's written in a supportive tone as they’re willing to help to make the transition smooth.

Master’s Degree Resignation Letter

The format of the master’s degree resignation letter could be used for other educational levels too. On top of telling them their reason for leaving transparently in the first paragraph, it’s followed by an appreciative tone. 

PhD Resignation Letter

The PhD resignation letter doesn’t go into detail about why they’re choosing to pursue a doctoral degree. Your reason can be kept as simple as this without having to go further. 

MBA Study Resignation Letter

The MBA study resignation letter adds more information about why they’re leaving. In this particular sample, it comes off as a bit personal because they’ve stated that the opportunity to study has been a long-term dream. 

Before signing off, they send the company their best wishes. 

More Simple Resignation Letters for Different Scenarios 

Was there an example on this list that matched the scenario you’re in? 

If not, that’s okay. We have hundreds more ready-to-use templates in our resignation letter library here. 

Another option is to follow the same structure of a sample you resonated with the most. So that could mean keeping your reasons broad and focusing more on the positive things. Or it could mean specifying your reasons and focusing more on your own experiences. Or it might be something else. 

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• Company name
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• Signature (optional)

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Conclusion

Hopefully, you found this article helpful and the path forward is more clear. 

After submitting your resignation letter, you might be in need of updating your resume and cover letter for your next job application. In which case, do feel free to check out some of our other resources that could help you speed up the process. 

Here are a few places to start: 

• 50+ cover letter examples with a brief analysis
• A step-by-step guide to writing an engaging professional summary
• 74+ resume skills that are in demand in the workforce
  

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