Description

We are looking for an experienced Administrative Assistant to join our team. The ideal candidate should have strong organizational, communication, and problem-solving skills. As an Administrative Assistant, you will be responsible for providing administrative support to multiple departments and individuals. Your duties will include data entry, organizing and maintaining files, preparing PowerPoint presentations, and coordinating meetings and events. You should be detail-oriented, able to prioritize tasks, and possess excellent computer skills. Above all, you should be able to maintain confidentiality and use sound judgement while working independently. Ultimately, you will ensure the smooth running of the office and help improve efficiency.

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Responsibilities

• As an Administrative Assistant at Google, responsible for providing administrative support to the executive staff, including scheduling appointments and maintaining calendar, coordinating travel arrangements, and processing expense reports

• Answer and manage incoming calls and emails in a timely manner

• Prepare internal and external correspondence, reports, presentations, and other materials

• Assist with onboarding of new staff, and coordinate staff events, activities, and travel

• Manage and order office supplies, equipment, and materials

• Provide support to other departments as needed, including onboarding and scheduling training

• Manage filing systems and records, and provide administrative support on projects as needed

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Requirements

• Bachelor’s degree or equivalent experience in a related field.

• 1-2 years of administrative assistant or related experience.

• Excellent communication, organizational, and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to multitask and prioritize tasks effectively.

• Ability to work independently and as part of a team.

• Ability to handle confidential information with discretion.

• Ability to stay organized and manage time effectively.

• Ability to take direction and work efficiently under pressure.

Description

We are looking for an energetic and organized Administrative Assistant to support the day-to-day operations of our busy office. The successful candidate will be well-versed in data entry, organizational tasks, and PowerPoint presentations. The Administrative Assistant will be responsible for managing calendars, scheduling meetings, organizing documents, and handling general office tasks. They will also be responsible for providing administrative support to the senior leadership team. Additionally, the Administrative Assistant should be a proactive problem solver, organized, and have excellent communication skills. If you have a passion for working in a fast-paced environment and have the ability to complete multiple tasks in a timely manner, we would love to have you join our team.

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Responsibilities

• As an Administrative Assistant at Rezi, responsible for providing administrative support to internal departments and staff

• Develop and maintain filing systems, both electronic and manual

• Assist with the preparation of reports, presentations and other documents as needed

• Maintain an organized and well-stocked office area

• Answer phones, route calls, and take messages

• Greet visitors and direct them to the appropriate staff member

• Manage office supplies and order additional supplies as needed

• Schedule and coordinate meetings and events

• Handle travel arrangements for staff members

• Prepare expense reports for staff members

• Perform other administrative tasks as assigned

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Requirements

• Bachelor’s degree in Business Administration or related field

• At least 3 years of experience in an administrative role

• Highly organized and detail-oriented

• Excellent written and verbal communication skills

• Strong interpersonal skills and the ability to work well with a variety of people

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to multitask, prioritize, and manage time efficiently

• Ability to handle confidential information with discretion

• Solid problem-solving and decision-making skills

• Ability to work independently and as part of a team