Description

We are looking for a confident and dedicated Executive Assistant to join our team at Rezi. The Executive Assistant will provide administrative, organizational and communication support to the executive team in a fast-paced environment. The successful candidate will demonstrate an ability to multitask and prioritize tasks, possess excellent time management skills and have strong communication skills. Responsibilities include but are not limited to: scheduling meetings, preparing documents, making travel arrangements, managing emails, providing customer service and handling confidential information. This is a great opportunity for an experienced Executive Assistant to join a dynamic and growing team.

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Responsibilities

• As an executive assistant at Rezi, responsible for providing administrative support to executives

• Schedule meetings and appointments, maintain executive’s calendar, and coordinate travel arrangements

• Monitor emails, respond to inquiries, and manage correspondence

• Coordinate administrative tasks such as filing, preparing reports, taking minutes, and preparing presentations

• Maintain contact lists and be proficient in all applicable software and databases

• Prepare expense reports and ensure accuracy of financial documents

• Ensure the accuracy of all data entry and proofread documents prior to submission

• Manage and prioritize multiple tasks, meet deadlines, and maintain a professional attitude in a fast-paced environment

• Develop and maintain relationships with internal and external stakeholders, proactively identify and address issues, and provide exceptional customer service

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Requirements

• 5+ years of administrative experience, ideally in a high-level executive assistant role• Proven ability to handle confidential information with discretion and maintain a high level of professionalism• Highly organized and able to prioritize tasks, anticipate needs and take initiative• Strong communication and interpersonal skills• Proficiency in Microsoft Office Suite, Google Suite and other software programs • Ability to research, analyze and compile data• Experience in creating and managing executive-level presentations• Ability to work independently and as part of a team• Excellent time management skills and ability to multi-task and work in a fast-paced environment

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Description

We are looking for an experienced and highly organized Executive Assistant to join our fast-growing team. The Executive Assistant will provide support to our executive team in the daily operations of the company. In this role, you will be responsible for managing a wide range of administrative tasks, from scheduling meetings, responding to customer inquiries, and coordinating events and activities. The ideal candidate must have excellent multitasking, time management and communication skills. You should be able to efficiently organize and prioritize tasks, manage calendars, and provide administrative support to ensure our executive team can focus on their core business. You should also be able to quickly and accurately gather information, analyze complex data, and provide concise reports. Ultimately, you will ensure that all administrative processes run smoothly and help the executive team reach their goals.

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Responsibilities

• As an Executive Assistant at Rezi, responsible for providing administrative support to the executive team.

• Manage daily schedules, coordinate meetings, conference calls, and other activities as necessary.

• Maintain executive team calendars and prioritize requests accordingly.

• Prepare and edit correspondence, reports, and other documents.

• Handle confidential information with discretion and tact.

• Assist with the preparation of agendas, meeting materials, and reports.

• Monitor incoming emails and answer or forward as required.

• Manage travel arrangements, including airfare, accommodations, car rental, and meeting venue.

• Process expense reports.

• Create and maintain filing systems.

• Greet visitors and respond to inquiries.

• Arrange and coordinate various events.

• Provide general administrative support.

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Requirements

• 5+ years of experience as an executive assistant in a corporate setting

• Proven ability to manage multiple tasks and priorities in a fast-paced environment

• Excellent communication, interpersonal, and organizational skills

• Proficiency in MS Office Suite and related software applications

• Ability to prepare detailed reports, summaries, and presentations

• Experience in event planning, scheduling, and travel arrangements

• High level of discretion when dealing with confidential information

• Knowledge of general office procedures and administrative practices

• Expertise in handling office supplies and equipment

• Ability to exercise good judgment and problem-solving skills

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