Description

We are seeking an experienced Office Manager to join our team and oversee the daily operations and procedures of our office. The Office Manager will be responsible for communicating with staff and external stakeholders, managing the budget and expenses, and resolving any office-related issues that may arise. To be successful in this role, you should have strong communication and problem-solving skills, as well as experience with budgeting and administrative tasks. Ultimately, you will ensure our office runs smoothly and efficiently, while maintaining a professional work environment.

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Responsibilities

• As an Office Manager at Rezi, responsible for ensuring the highest level of efficiency and organization in the office

• Develop and maintain efficient office policies, procedures and systems to ensure the office runs smoothly

• Manage and coordinate office activities, including office supplies, equipment, vendors and other related services

• Create and coordinate meeting and event agendas and logistics

• Monitor and manage office budget and expenses

• Manage communication with vendors and other external partners

• Organize and manage office staff, including hiring and training

• Oversee reception and front desk duties, such as welcoming visitors, answering phone calls and emails, and providing general office assistance

• Schedule and coordinate travel and accommodation for office staff and visitors

• Handle confidential documents and information in compliance with data protection regulations

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Requirements

• 3+ years of office management experience.

• Excellent organizational and multitasking skills.

• Ability to prioritize tasks and manage time effectively.

• Ability to work independently and as part of a team.

• Excellent customer service and communication skills, both verbal and written.

• Proven ability to take initiative and solve problems effectively.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience in handling basic bookkeeping and accounting tasks.

• Ability to handle confidential and sensitive information.

• Knowledge of administrative and clerical procedures.

• Knowledge of office equipment, like printers and fax machines.

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Description

We are looking for an experienced Office Manager to join our team at Rezi. The Office Manager will be responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. The ideal candidate for this role must have excellent communication, budgeting and problem-solving skills. You will be the go-to person for all office related questions and will be expected to ensure the office runs smoothly. Your responsibilities will include organizing office operations and procedures, coordinating with vendors, managing staff schedules and resources, overseeing payroll and invoicing, maintaining office supplies, and providing administrative support. You will also be responsible for monitoring budgets, managing expenses, and tracking progress against goals. Additionally, you will be in charge of organizing company events and maintaining a safe and secure office environment.

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Responsibilities

• As an Office Manager at Rezi, responsible for providing administrative, operational and technical support to the office

• Oversee office operations and facilities management, ensuring all areas of the office run smoothly and efficiently

• Manage office supplies and equipment, maintaining inventory and purchasing new supplies as needed

• Coordinate office services, such as mail and packages, building access, and conference room bookings

• Handle travel arrangements for staff, such as flights, hotels, and car rentals

• Greet and direct visitors, responding to inquiries and directing them to the appropriate personnel

• Monitor building security and safety, ensuring all safety protocols are followed

• Supervise and coordinate office staff, including hiring and training new staff as needed

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Requirements

• At least 5 years of office management experience.

• Demonstrated ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.

• Proven experience in developing, implementing and executing processes, procedures, policies and strategies.

• Exceptional organizational, time management, and problem solving skills.

• Experience in handling a wide range of administrative and executive support related tasks and ability to work independently with little or no supervision.

• Excellent written and verbal communication skills.

• Proficiency in MS Office (Word, Excel, Outlook, and Power Point), Adobe Pro and other office related software.

• Ability to manage multiple projects and prioritize tasks.

• Ability to maintain confidentiality and handle sensitive information.

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