Freelance Personal Assistant Resume
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Charles Bloomberg
PROFESSIONAL SUMMARY
Accomplished Freelance Personal Assistant with a knack for optimizing daily operations and coordinating diverse needs for high-level clients. Proven expertise in utilizing digital tools for efficient scheduling and task management.
PROFESSIONAL Experience
Freelance Personal Assistant | Company A
January 2020 — Present, Boston, USA
• Spearheaded the management of over 20 high-profile client schedules monthly, reducing conflicts and missed appointments by 98% through diligent use of Google Calendar and Outlook.
• Implemented a comprehensive task tracking system using Trello and Asana, optimizing workflow efficiency and reducing project completion times by 35%.
• Coordinated travel arrangements for clients, achieving 30% cost savings by negotiating with vendors and leveraging discounts.
• Assisted in the management of client emails, filtering over 500 messages daily to ensure critical communications were prioritized using contextual filtering techniques.
• Led the organization of virtual and in-person meetings, prepared agendas for over 10 events a month, increasing meeting productivity by 40%.
• Implemented a comprehensive task tracking system using Trello and Asana, optimizing workflow efficiency and reducing project completion times by 35%.
• Coordinated travel arrangements for clients, achieving 30% cost savings by negotiating with vendors and leveraging discounts.
• Assisted in the management of client emails, filtering over 500 messages daily to ensure critical communications were prioritized using contextual filtering techniques.
• Led the organization of virtual and in-person meetings, prepared agendas for over 10 events a month, increasing meeting productivity by 40%.
Personal Assistant | Company B
June 2018 — December 2019, New York, USA
• Developed and maintained systems for easy document retrieval, reducing document search times by 60% by using SharePoint.
• Managed the executive's calendar, coordinating an average of 15 meetings per week, ensuring zero scheduling conflicts.
• Created precise itineraries for international travel, optimizing travel routes, accommodations, and local transportation for over 20 business trips annually.
• Enhanced communication flow by drafting and reviewing professional correspondences, improving clarity and response rates by 25%.
• Managed the executive's calendar, coordinating an average of 15 meetings per week, ensuring zero scheduling conflicts.
• Created precise itineraries for international travel, optimizing travel routes, accommodations, and local transportation for over 20 business trips annually.
• Enhanced communication flow by drafting and reviewing professional correspondences, improving clarity and response rates by 25%.
Executive Assistant | Company C
April 2016 — May 2018, Chicago, USA
• Directed the successful organization of corporate events with an attendance of over 100, reducing total costs by 15% through strategic vendor partnerships.
• Improved office operations by developing a new filing system that increased efficiency in data retrieval by 50%.
• Processed and reconciled invoices and expense reports for the executive team, ensuring 100% compliance with company financial policies.
• Improved office operations by developing a new filing system that increased efficiency in data retrieval by 50%.
• Processed and reconciled invoices and expense reports for the executive team, ensuring 100% compliance with company financial policies.
Administrative Assistant | Company D
March 2014 — March 2016, Seattle, USA
• Built a client database from scratch, achieving a 20% improvement in information accuracy using CRM tools.
• Coordinated internal communications, dispersing weekly updates across teams and maintaining a regular information flow.
• Assisted in project management, scheduling tasks and resource allocation which improved adherence to timelines by 30%.
• Coordinated internal communications, dispersing weekly updates across teams and maintaining a regular information flow.
• Assisted in project management, scheduling tasks and resource allocation which improved adherence to timelines by 30%.
Education
Bachelor of Arts in Business Administration | University of California, Los Angeles
May 2013
Expert-Level Skills
Calendar Management, Travel Coordination, Task Management Software (Trello, Asana), Document Management (SharePoint), Email Management, CRM Tools, Communication Skills, Organizational Skills
