Personal Assistant

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Personal Assistant Resume

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Charles Bloomberg
Boston, USA
(621) 799-5548
Highly organized and proactive personal assistant with over 10 years of experience in managing schedules, coordinating travel arrangements, and ensuring seamless daily operations for executives. Proven track record in optimizing efficiency and providing exceptional administrative support.
Personal Assistant | Company A
January 2020 — Present, Mountain View, USA
• Managed complex calendars for 5 senior executives, coordinating over 1,000 meetings annually using Google Calendar and Microsoft Outlook to ensure seamless scheduling.
• Coordinated international and domestic travel arrangements, including detailed itineraries, for over 200 trips per year, ensuring cost efficiency and compliance with company policies.
• Streamlined office operations by implementing organizational systems, reducing administrative tasks by 25% and improving team productivity using Asana and Trello.
• Processed and tracked expense reports, managing monthly budgets of up to $100,000 and ensuring timely reimbursements using Concur and Excel.
• Developed comprehensive weekly and monthly reports, providing executives with clear insights and actionable data to drive strategic decisions.
Executive Assistant | Company B
June 2016 — December 2019, Redmond, USA
• Assisted the Vice President in daily administrative tasks and managed schedules, coordinating over 700 meetings annually and prioritizing conflicting commitments.
• Organized and executed company-wide events, including quarterly meetings and team-building activities for over 500 participants, ensuring successful and smooth operations.
• Prepared and edited correspondence, communications, presentations, and other documents, enhancing the overall quality and professionalism of executive communications.
• Conducted research and compiled data for special projects, providing detailed reports and insights to support executive decision-making.
Administrative Assistant | Company C
July 2012 — May 2016, Austin, USA
• Managed office communications, handling email correspondence, phone calls, and scheduling, ensuring swift and professional responses.
• Coordinated and planned corporate events and meetings, including logistics, catering, and travel arrangements, for over 50 events yearly.
• Maintained accurate records and databases, inputting data and generating reports using Microsoft Excel, contributing to informed decision-making.
Personal Assistant | Company D
March 2009 — June 2012, Atlanta, USA
• Supported the CEO in daily activities, managing an ever-changing schedule and coordinating all meetings and appointments.
• Handled travel arrangements for executives, including flight bookings, hotel reservations, and transportation, ensuring streamlined travel experiences.
• Assisted in the preparation of reports, memos, letters, and other documents, ensuring accuracy and attention to detail in all written communications.
Bachelor of Business Administration | University of California, Berkeley
May 2008
Expert-Level Skills
Calendar Management, Travel Coordination, Expense Reporting, Event Planning, Microsoft Office Suite, Google Workspace, Asana, Trello, Concur, Data Analysis, Report Generation, Filing System Management, Organizational Skills, Communication Skills, Time Management
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