Interview

How to Write a Follow-up Email After Interview (Examples)

Contents

24 post-interview email examples for different situations. Whether it’s been a week or a month, use these follow-ups to get a reply. Here’s the full guide…

Following up within 24 hours of your job interview is standard etiquette. You should always send a follow-up, thank-you email to everyone you interviewed with. It simply shows your good manners.

Another instance when you should follow up is when the decision-making deadline has passed, and you still haven’t heard back from the company.

Finally, you should also write a follow-up email if you got an offer from another company—no matter if you’re planning to accept it or would like to wait for a counter-offer.

This article covers follow-up emails for all the above scenarios. Inside, you’ll also find 24 sample emails to help you navigate through your particular circumstances. 

Let’s get started!

How to Write the Perfect Follow-up Email After Interview

Here’s how to write the perfect email to follow up after the interview: 

  • Write a concise subject line
  • Begin with a polite greeting
  • Acknowledge the context
  • Mention the purpose of your email 
  • Have a call to action
  • Sign off

Knowing what you want to say and putting the right words together are two different things. 

Even if you feel like you delivered a masterful performance, the doubts creep in when the employer hasn’t reached back out to you in the timeframe that they said they would. 

Sending an interview follow-up email to get a response on how your application is faring can help ease those doubts. 

1. Write a Concise Subject Line

The subject line is the first thing the recipient will see in an email. 

A good subject line means your email gets opened. Get straight to the point and make it clear what you’re after so the hiring manager knows what it’s about. 

Here are a few examples:

  • Thank you for the [Job Title] interview
  • About the [Job Title] interview
  • The next steps for [Job Title] interview
  • Re: [Job Title] interview
  • [Job Title] interview: A few questions

2. Begin With a Polite Greeting

Address your interviewer by name. All emails begin with a greeting. Here are a few examples: 

  • Hi Name
  • Dear Name
  • Hello Name

“Dear Name” is the most formal greeting. To go slightly less formal, you can start with either “Hi Name” or “Hello Name.” 

3. Acknowledge the Context 

Before getting to the email body, acknowledge the context by doing one or more of the following:

  • Show gratitude by thanking the interviewer for their time
  • Mention the particular role and date of the interview
  • Summarize something specific that was discussed in your interview

Maintain a professional tone and be sincere in your email. Always use positive language to convey your interest. 

4. Mention the Purpose of Your Email

The purpose is to, well, follow up with the interviewer. And the reason you’re following up could be for of one of these reasons: 

  • To get a status update
  • Share further resources
  • Ask certain questions 
  • Reschedule an interview
  • Leave an impression

Bring up the main purpose of your email in either the first or second paragraph. 

5. Have a Call to Action

Your call to action can either be implicit or explicit. 

An implicit call to action is one that’s subtle and implies the next steps to the email recipient. Here are a few examples: 

  • I look forward to hearing from you
  • Any updates on the hiring process would be greatly appreciated

On the other hand, an explicit call to action is one that clearly outlines the next steps to the recipient. It tells them exactly what you want them to do. Here are a few examples: 

  • Please let me know when you'd like to schedule a time to chat next
  • When are you available to discuss?

6. Sign Off 

Lastly, finish your email with a professional sign-off followed by your name. 

Here are a few of the best ways to end an email: 

  • Sincerely
  • Best regards
  • Thanks
  • Cheers

How Many Follow-Up Emails Should You Send After an Interview?

You should send at least one follow-up email within 24 hours of the interview. In that email, express your appreciation for the interviewers’ time, thank them for the opportunity, and reiterate your interest. You should also send a follow-up email if the agreed upon deadline for making the hiring decision has passed and you still haven’t heard back.

After that email, you might still send follow-ups in 1-week intervals, but, let’s face it, if they’re ghosting you at this stage, does it really seem like the kind of work environment you’d want to be a part of?

When Should You Send a Follow-up Email After an Interview?

Here are examples of when you could send a follow-up email after the interview: 

  • Within 24 Hours: You feel like the job opportunity is a perfect fit and you want to show your appreciation for the interviewer’s time.
  • 2-3 Days: To express your appreciation and leave a stronger impression.  
  • 1 Week: Gentle reminder that you’re still interested in the role.
  • 2 Weeks: Get an update on your job application and the hiring process.
  • 3-4 Weeks: Seek a response on whether or not you made the cut. 
  • 1+ Month: Move on and send an upfront reminder.

You could send the first follow-up email within 24 hours, 2-3 days, or even 1-2 weeks after your interview. If you decide to send it before the 1-week mark, it should only be a short message that simply thanks the interviewer for their time. 

After your first email, it becomes a bit of a waiting game since it’s only recommended to follow up on a weekly basis. 

Important Note: If you’re given a date for an expected response, you could send your first follow-up email within the first week after your interview to express gratitude or save it until after the anticipated reply date. 

24 Hours After the Interview

It’s perfectly okay to send a follow-up email within 24 hours after a job interview. A short thank-you note emphasizes that you’re grateful for the interviewer’s time and enthusiastic about the job opportunity. 

Keep your email brief and straight to the point. Thank the interviewer for their time and express your appreciation for the opportunity. 

If you’d like to do so, you could also reiterate your interest by mentioning something specific you discussed in the interview. 

Subject line: Thank you for the [Job Title] interview at [Company Name]
Hi [Interviewer's Name],
I wanted to express my gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. It was an absolute pleasure to meet you and learn more about the company.
I am excited about the potential to contribute to your organization and look forward to the next steps in the hiring process. Please let me know if there is anything else you need from my end.
Thank you once again for your time and consideration. I hope to hear from you soon.
Sincerely,
Charles Bloomberg

2-3 Days After the Interview

Sending a follow-up email 2-3 days after the interview is more or less the same as how you would follow up within 24 hours. 

If you want to follow up as soon as you can, do so either within 24 hours or within 2-3 days after the interview. When following up within the first week, this should only be a quick note to show your appreciation. 

Don’t forget to give at least a 1-week space for every email you send to follow up. Emailing the interviewer twice within the span of one week can come across as too pushy. 

Subject line: Thanks again for the [Job Title] interview
Hi [Interviewer's Name],
I wanted to express my appreciation once again for the job interview opportunity at [Company Name]. I was genuinely impressed by [mention something specific that was discussed in the interview], which reinforced my enthusiasm for the role.
I'm excited about the possibility of contributing to your team and I am confident that my skills and experience would be a valuable asset to the company.
Please let me know if there is anything else I can do to help. I look forward to the next steps!
Sincerely,
Charles Bloomberg

1 Week After the Interview

One week after the interview or expected reply date is the most standard time to follow up with the interviewer. This is when you can send a gentle reminder that you’re still interested. 

Subject line: [Interviewer's Name], following up on the [Job Title] interview
Hi [Interviewer's Name],
I hope you’re doing well. I wanted to follow up on my interview for the [Job Title] position at [Company Name]. I had a great time speaking with you on [Interview Date] and learning more about the role and company culture.
Please let me know about the next steps and if there is anything else I can provide you with to move my application forward.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
Charles Bloomberg

2 Weeks After the Interview

Okay, it’s been two weeks since your interview. You already emailed them last week but you still haven’t heard back. What now? 

No worries. It’s pretty normal for some companies to get back to you within 3-4 weeks if they haven’t gotten back to you already. 

That said, try sending another email reminder to get an update on your application. You could also request a date for the next steps or the timeline of the decision-making process. 

Subject line: Still interested in the [Job Title] position at [Company Name]
Hi [Interviewer's Name],
I hope this email finds you well. I wanted to send a friendly reminder that I am still very interested in the [Job Title] position at [Company Name].
My interest in the potential opportunity of joining your team has only grown since our last conversation. I strongly believe my skills and experience align well with the company's needs.
Thank you for your time and consideration. I hope to hear from you soon.
Sincerely,
Charles Bloomberg

3-4 Weeks After the Interview

At this point, you might’ve sent a couple of emails already: 

  • First Email: Within the first 24 hours or 2-3 days after the interview to show your appreciation
  • Second Email: Sending a gentle reminder one week after the interview or the expected reply date
  • Third Email: Requesting a status update and date for when you can expect a response since it’s now been a total of 2 weeks after the interview or expected reply date

If you’ve followed the above timeline, this makes it your fourth follow-up email. 

The purpose here is to get a response regarding your job application. You can expect that they’re close to finalizing a decision or have made a decision but haven’t managed to get back to you yet.

In some cases, it could just be that the company is taking longer than expected for a few reasons: 

  • They’re processing a large volume of job applications
  • The interviewer or hiring manager is on vacation
  • The workload is heavy, so they may get back to you a bit later
  • Lots of people are involved in the decision-making process
  • Other unexpected circumstances
Subject line: Any updates on the [Job Title] position job interview?
Hi [Interviewer's Name],
I hope you’re doing well. It's been a few weeks since our interview, and I wanted to follow up on the status of the hiring process for the [Job Title] position at [Company Name]. Any updates on the hiring process would be greatly appreciated.
If there’s anything else I could do to help, please let me know.
Sincerely,
Charles Bloomberg

Moving On: 1+ Month After the Interview

Still haven’t heard back? Hopefully, you continued applying to other companies by sending them a tailored ATS resume. After all, you don’t want to put all your eggs in one basket.  

Unfortunately, it’s still quite common for some companies to ghost candidates.

If it’s been over a month since the interview or expected response date, you can expect the answer to be a no. 

Our advice? Move on, especially when it’s been a whole month and you haven’t heard back. There are lots of other companies out there that would value your skills far more and would be stoked to have you on their team. 

Subject line: Is the [Job Title] position at [Company Name] still vacant?
Hi [Interviewer's Name],
I interviewed for the [Job Title] role at [Company Name] more than a month ago, but I haven’t heard back from anyone. Could you please provide an update on the hiring timeline?
I hope to hear from you soon.
Sincerely,
Charles Bloomberg

Best Email Templates for Following Up After an Interview 

CEOs at startups appreciate it when candidates follow up and break the typical cycle of waiting for feedback. Well, at least that’s what our CEO at Rezi has to say. 

Now, we’ll go through the best email templates to follow up after an interview. These are the only follow-ups you’ll ever need. 

Simple Follow-Up 

Keep things simple with a follow-up email that gets straight to the point while showing your enthusiasm. 

Subject line: Follow-up on [Interview Date] Interview
Hi [Interviewer's Name],
I hope this email finds you well. I wanted to express my gratitude for the opportunity to interview for the [Position] at [Company] on [Interview Date). It was a pleasure to learn more about your team and the exciting projects at [Company].
I am genuinely enthusiastic about the possibility of contributing my skills and experiences to your organization. Our discussion strengthened my belief that [Company] is the ideal place for me to grow professionally.
If there's any additional information or documentation you require from me, please don't hesitate to let me know. I look forward to the opportunity to continue our conversation. Thank you again for your time and consideration.
Sincerely,
Charles Bloomberg

Appreciation 

Make your appreciation loud and clear. 

Whether the company was a good cultural match or you had a genuinely insightful conversation, you can use this email follow-up template to emphasize your gratitude. 

Subject line: Big Thanks for Our Chat!
Hi [Interviewer's Name],
Just a quick one to say thanks for our chat on [Interview date] about the [Position]. Seriously, I was pretty stocked to hear about all that's happening at [Company]. It got me even more pumped about joining your team.
If you need anything else from me or if there's more to come in the interview pipeline, feel free to message.
Thanks again for taking the time to meet
Sincerely,
Charles Bloomberg

Status Update Email 

Has it been more than one week since the interview? Send a reminder using the email template below to get a status update. 

Subject line: Follow-up on [Interview Date] Interview and Next Steps
Hi [Interviewer's Name],
I hope you've been well. It was a pleasure meeting you during the interview for the [Position] at [Company] on [Interview Date]. I am eager to know more about the status of my application and the potential next steps in the hiring process.
Could you provide an update on the expected timeline or any additional information you require from my end? I remain very interested in the position and I'm excited about the possibility of working with the [Company] team.
Thank you again for your time and consideration.
Sincerely,
Charles Bloomberg

General Email Follow-up Templates 

We’ll go through a few more general post-interview email templates that you can use to follow up with the interviewer. You can use these for one or more of the following reasons: 

  • Reiterate your interest in the position
  • Express your appreciation to the hiring manager
  • Address any potential questions or concerns
  • Provide any further information that may be helpful 

That said, we encourage you to edit these general email templates based on how your interview went. 

After a Screening Interview 

Screening interviews are usually a quick phone call or video chat to make sure you’re on the same page as HR. 

Although the personal connection of these types of interviews isn’t as strong as an in-person interview, you can still use this opportunity to reinforce your enthusiasm. You can also mention details you discussed with the interviewer to highlight your interest. 

Subject line: Grateful for the [Job Title] phone interview
Hi [Interviewer's Name],
Thank you for our recent phone interview for the [Job Title] role at [Company Name]. I was impressed by our discussion, especially [mention something specific you discussed]. I'm eager to contribute to your team.
If you need any additional information, please let me know.
I look forward to the next steps.
Sincerely,
Charles Bloomberg

After an In-Person Interview 

An in-person interview means you’re personally acquainted with your hiring manager.  This means you’ve got a more intimate understanding of the company. Sending a follow-up email allows you to make a more lasting positive impression. 

Subject line: Thanks for the interview opportunity
Hi [Interviewer's Name],
I wanted to express my thanks for the opportunity to interview for the [Job Title] at [Company Name]. It was lovely to meet you and the team.
I am eager to learn more about the next steps in the hiring process. Please do not hesitate to contact me if you have any questions or if there is any additional information I can provide.
Thank you again for your time and consideration.
Sincerely,
Charles Bloomberg

After the Second Interview 

The follow-up email after the second interview will be slightly different from after the first interview.

Firstly, you’ll have more information about the role and company culture. Secondly, you’ll have a better sense of whether or not you’re a good fit for the role. You can use all of this information to tailor your email. 

Subject line: About the second [Job Title] interview at [Company Name]
Hi [Interviewer's Name],
I want to express my gratitude for the second interview for the [Position Name] role at [Company Name]. It gave me a deeper understanding of the role and your company culture.
Based on the insights gained, I remain highly interested in the position and confident in my ability to contribute to [Company Name]'s success. The collaborative and innovative environment at [Company Name] aligns well with my goals, and I'm excited about the potential to contribute to the team.
If there's anything more you need from me, please don't hesitate to ask.
Thanks again for your time and consideration. I look forward to the next steps.
Sincerely,
Charles Bloomberg

How to Follow-up if You Find Yourself in These Other Scenarios

You might find yourself in one of the following situations: 

  • You have other job offers 
  • Your interview was interrupted
  • The interviewer hasn’t followed on a promise
  • Multiple reschedules
  • No-show interviews
  • Receiving feedback
  • Connecting on LinkedIn

There are different ways to respond in each of these scenarios. We’ll share a general email template you can customize.

You Have Other Job Offers

Waiting for a company to reply after an interview while having other job offers on standby can feel like a pain. After all, you want to secure the job. 

At the same time, you don’t want to decline a potential opportunity that might be a better fit for you because of higher pay or other reasons. 

Don’t worry. You can use the post-interview follow-up email template below to seek a response. 

Subject: Seeking an update on [Job Title] interview
Hi [Interviewer's Name],
I wanted to let you know that I have received job offers from other companies. However, I am still very much interested in the opportunity to join [Company Name]. To be specific, I was impressed with [Something specific you liked about the company or the role].
I understand that you are still in the hiring process, but I would appreciate an update on my candidacy and the timeline for making a decision.
Thank you for your time and understanding.
Sincerely,
Charles Bloomberg

Your Interview Was Interrupted 

In-person and virtual interviews could get interrupted for all sorts of reasons:

  • Technical issues
  • Personal problems
  • Emergencies
  • Scheduling conflicts

Any of these can prevent you from completing the interview or performing to the best of your ability. 

Subject line: [Job Title] interview update
Hi [Interviewer's Name],
I hope you’ve been doing well. I am writing to provide an update regarding my interview for the [Position Name] position on [Date].
I understand that our interview was interrupted, and I apologize for any inconvenience this may have caused. I am available for a follow-up interview at your earliest convenience.
Please let me know if there is anything else you might need from me. I am more than happy to help.
Thank you for your understanding and patience.
Sincerely,
Charles Bloomberg

The Interviewer Hasn’t Fulfilled a Promise 

Some interviewers may have made a promise that they didn’t follow through on because things got busy or because of some other unforeseen circumstances. Either way, hiring managers typically have a lot on their plate, so it’s not surprising for some tasks to get lost in the shuffle. 

In this case, send a gentle reminder. 

Subject line: [Company] job interview: About the [Mention the promise]
Hi [Interviewer's Name],
I enjoyed learning more about the [Job Title] position and [Company Name] during our interview on [Date]. I understand that you are busy, but I wanted to check in on [Provide details of the promise made].
You mentioned that I would be contacted by [Date], and I have not yet heard back. Any updates would be greatly appreciated.
Please let me know if there is anything else I can do to move the process forward.
Sincerely,
Charles Bloomberg

Multiple Reschedules

This one’s pretty rare, but dealing with multiple rescheduled dates for your interview can strike a nerve. Being respectful of each other’s time is a given. 

However, it’s crucial to maintain professionalism even in the most frustrating situations. 

Subject line: About the rescheduled [Job Title] interview
Hi [Interviewer's Name],
I hope this email finds you well. I understand that the job interview for the [Job Title] position was originally scheduled for [Original Date]. However, it’s now been rescheduled numerous times. Could we please confirm?
I understand that things come up, and I appreciate your flexibility in rescheduling.
Please let me know if there is any additional information I can provide or if there is anything else I can do to help.
Thank you again for your time and consideration.
Sincerely,
Charles Bloomberg

Late Attendance

Wait 5-10 minutes before sending an email reminder that you’re waiting on the interviewer. 

Once you send that email reminder, wait another 5-10 minutes. If they haven’t joined or responded by then, use the next email template designed for no-show interviews. 

Subject line: Zoom interview running late?
Hi [Interviewer's Name],
I wanted to check in on our scheduled Zoom interview today at [time].
I understand that things come up and I am perfectly happy to wait a few minutes. However, I’m reaching out in case you were having trouble connecting or if you need to reschedule.
If you are unable to make the interview today, please let me know as soon as possible so that I can make other arrangements.
Thank you for your time and consideration.
Sincerely,
Charles Bloomberg

No-Show Interviews

Waited for the hiring manager to join the Zoom call, but they never made it? 

This can be another annoying situation to deal with. Still, it’s important not to let your emotions get in the way. 

Subject line: Missed [Job Title] interview: next steps
Hi [Interviewer's Name],
I joined and waited on the Zoom call for our arranged [Job Title] position interview at [Company Name] but noticed that you didn’t make it.
Please let me know how you’d like to move forward. I am available for a rescheduled interview at your convenience.
Sincerely,
Charles Bloomberg

Receiving Feedback 

There’s nothing wrong with asking to receive feedback from the company, regardless of whether you passed or failed the job interview process.

Here are two of the main reasons why: 

  • Get insight into how you can improve for future interviews
  • Highlight your commitment to professional growth

Should you get a response from the employer, reply in the email thread showing your appreciation. 

Subject line: [Job Title] interview feedback
Hi [Interviewer's Name],
Thank you for the [Job Title] interview on [Date]. I am grateful for the opportunity and am keen to continue my professional growth. Your insights into the industry are invaluable. If you have a moment, I would greatly appreciate any feedback you can provide on my interview performance or resume.
Thank you again for your time and consideration.
Sincerely,
Charles Bloomberg

Connecting on LinkedIn

Had an interview that felt like a big eye-opener? 

It’s not out of the norm to want to network with the person you had an interview with. Staying in touch allows you to build relationships with people in your field and find future opportunities. 

Kindly send a request via email and share your thoughts. You could also send a connection request on LinkedIn with a personalized note. 

If you don’t hear back from them, it’s best to move on respectfully. 

Subject line: [Job Title] interview: would you be open to this?
Hi [Interviewer's Name],
I hope you’re doing well. I wanted to reach out to see if you’d be open to connecting on LinkedIn?
Your insights in our most recent interview were really valuable to me. In particular, your insights on [Specific Topic from Conversation] helped me better understand the challenges and opportunities of the role and how I can use my skills and experience to make a significant contribution.
I’d love to stay in touch. Here's my profile: [Your LinkedIn Profile Link].
Thanks again for your time and consideration!
Sincerely,
Charles Bloomberg

More Email Templates to Follow Up After a Job Interview

The earlier follow-up email templates should be more than enough. 

If you need more, feel free to check out the templates listed below. You can use these to do one or more of the following: 

  • Clarify certain points
  • Address doubts
  • Highlight how you’re a good fit
  • Stay on the employer’s radar

Rescheduling an Interview

Life is unpredictable. Things can happen. Your hiring managers are human as well and will understand this. 

With that in mind, use this template to reschedule an interview. 

Subject line: Rescheduling interview for [Job Title] position
Hi [Interviewer's Name],
I hope this message finds you well. I am grateful for the opportunity to interview for the [Job Title] position at [Company Name].
Unfortunately, an unexpected situation has arisen that requires me to request a rescheduling of our interview, which is currently set for [Date and Time]. I apologize for any inconvenience this may cause.
I remain very enthusiastic about the position and would greatly appreciate it if we could find a new time to meet.
Please share your availability, and I will make every effort to accommodate your schedule.
Thank you for your understanding. I look forward to our continued conversation.
Sincerely,
Charles Bloomberg

Additional Questions or Resources 

This goes both ways: 

  • Providing other resources to respond to what’s been discussed in an interview
  • Asking additional questions to the hiring manager

Customize the follow-up email template below based on your particular situation. Be sure to answer any questions the hiring manager might’ve left you and respond thoughtfully. 

Here are a few more reasons why you might send resources or ask a couple more questions: 

  • Clarify specific details related to your eligibility for the role
  • Grasp a better understanding of a company department or cultural values
  • Showcase your skills more comprehensively 

Important Note: Some companies may have a strict recruitment process with a set amount of time to assess each candidate equally. Others simply don’t have the time or resources. For these reasons, some hiring managers might not get back to you. 

Subject line: A few questions about the [Job Title] interview
Hi [Interviewer's Name],
Thank you for our recent interview. I enjoyed our conversation and learned a lot about the position and the team.
I am writing to follow up on our conversation. I'd love to share a few additional insights and resources on [specific discussed topic] that may be helpful, so I have attached some files to this email.
I also have a few questions that I would like to ask:
 • Question 1
 • Question 2
 • Question 3
Thank you again for your time and consideration.
Sincerely,
Charles Bloomberg

Mentioning a New Skill

Learned or developed any new skills since the interview? 

Mention it in a follow-up email to reaffirm your interest and dedication to becoming the best fit for the role. 

Subject line: Skills development update for [Job Title] at [Company Name]
Hi [Interviewer's Name],
Thanks again for taking the time to speak with me. Our discussion only confirmed my strong interest in the role and the company.
Since the interview, I've taken steps to refine my skills, specifically in [mention relevant skill or experience] by [what you did to refine your skills]. I am confident that these improvements will benefit the team and help me excel in the role.
If you require any additional information or have updates on the hiring process, please let me know.
Sincerely,
Charles Bloomberg
Subject line: Skills development update for [Job Title] at [Company Name]
Hi [Interviewer's Name],
I am writing to follow up on our interview for the [position name] position on [date]. I wanted to thank you again for your time and consideration.
I enjoyed learning more about the role and [company name], and I am excited about the opportunity to join your team.
Since our interview, I have been working on developing my [skill 1] and [skill 2] skills. I have completed [course 1] and [course 2], and I am now able to [list of skills learned].
I believe that these new skills will make me an even stronger candidate for the [position name] position. I am confident that I can use these skills to contribute to the team and help [company name] achieve its goals.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
Charles Bloomberg

Tips When Following Up on a Job Interview

These are the top five tips to keep in mind on your quest for following up with hiring managers: 

  • Keep your email concise (shorter is better)
  • Double-check spelling, grammar, and other small details
  • Don’t send too many emails (start with one and go from there)
  • Reflect the tone of the company’s culture

Remember, your cover letter is where you share your story and your resume is where you highlight your skills. The primary aim of the follow-up email after an interview is to get a response about the next steps moving forward. 

Keep Your Email Concise (Shorter is Better)

Interviewers are busy. Show respect for their time by keeping your emails short and straight to the point. 

In total, 1-2 paragraphs is more than enough. 

Most candidates think that a longer email is better because it shows off their commitment and enthusiasm. In reality, it’s the opposite. 

For some employers, long emails can be a huge turn-off and they’re not likely to read the entire message. It’s nothing personal. They just have a lot to get through on their to-do list, so a shorter email is more appreciated. 

Double-Check Spelling, Grammar, and Other Small Details

Here are a few things to check:

  • Spelling
  • Grammar
  • Email addresses
  • Resources
  • Names

And make sure you’ve also included the necessary links and attachments. Small slip-ups can cost you the perfect email. 

Don’t Send Too Many Emails (Start With One and Go From There)

As mentioned, wait at least a week before sending your next follow-up email. If the hiring manager gets back to you sooner, feel free to send a response at your earliest convenience. 

Sending too many emails in a short span of time makes you look needy. If you’ve followed up for more than a month and they haven’t got back in touch, it’s best to move on. 

Reflect the Tone of the Company’s Culture

Follow the same tone of voice from the initial email that the company sent you. 

From relaxed and casual to smart and formal, emulate that same vibe in your email. This can make you a more memorable candidate who looks like a strong fit for the team.

If you’re unsure, maintain a professional tone of voice. 

Prevent the Need to Send Follow-up Emails By Acing Job Interviews With Rezi AI Interview

Follow-up emails after the interview can often be avoided in the first place by completely acing your job interviews. 

Here’s how: have a realistic practice partner for specific job interviews. 

A friend or family member is one option. Another option that we recommend is the Rezi AI Interview. 

With Rezi AI Interview, you’ll have a virtual partner who can help you test out your interview skills:

  • Job-Specific Questions: Answer auto-generated questions based on your resume as well as the specific job position and job description you’re applying for.
  • Constructive Feedback: Get feedback on your interview answers along with a recommended answer for each question. 
  • Realistic Simulation: Our AI Interview feature is based on real-life interviews. Therefore, you’ll be asked real questions that have been asked in the past in your particular role and industry. 

You can sign up here to get started for free

Side Note: In some cases, it really could just be that the company needs more time to reply since they’re facing a large volume of candidates. A follow-up email is essential in the application process to leave a lasting impression and get status updates. 

Don’t Put All Your Eggs in One Basket

The safest option is to not solely focus on one company at a time. 

Yes, it might be best for the company you’re applying to, but you should also think about what’s best for yourself. 

You never know what other options are out there waiting for you. And it’s only possible to come across such career opportunities by not pinning all your hopes down on a single company. 

Then again, sending multiple high-quality job applications while preparing for an interview is tough because tailoring your resume and cover letter to each job description is a time-consuming process. 

In all honesty, juggling multiple applications can be a total headache. 

If you want all the AI tools and interview prep features you need to make the entire job search process easier, you can try Rezi for free

Rezi is an ai resume builder to help you to create a resume that os sure to check the boxes when it comes to applicant tracking systems : Rezi Review by Ashley

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

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