Administrative Resume Examples

ATS administrative resume examples created by our AI resume builder.
Get content-focused admin resumes that will help you showcase your unique skills and experience. 

Content-focused formatting

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Newbie or seasoned admin? It doesn’t matter—we designed multiple resume templates to fit your situation. Just customize and download the template that resonates with you. 

Ultimate readability and well-organized layout. Highlights what matters the most. A safe pick for all jobs across all industries.


Negative space gives readers breathing room and guides their eyes to where you want them to go. Simplicity = sophistication.


A design familiar for recruiters and hiring managers. Good for corporate positions where you’ll need to paint within the lines.


Maximizes page space for dense information. Ideal for seasoned professionals with a lot to say in a limited area.

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Common Administrative Job Responsibilities 

  • Schedule appointments and manage calendars.
  • Manage travel arrangements and logistics.
  • Prepare presentations and reports.
  • Proofread and edit documents for accuracy and clarity.
  • Answer phones and emails in a professional and courteous manner.
  • Greet visitors and answer questions.
  • Maintain filing systems (physical and digital).
  • Process invoices and payments.
  • Order office supplies and equipment.
  • Coordinate meetings and take detailed minutes.

Administrative Resume Skills

Demonstrate your ability to streamline administrative processes and use technology to improve office efficiency. This expertise allows you to provide proactive support and strategic organization, making you a pivotal member of any team.

Hard skills

  • Data entry
  • Document management
  • Email management
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Record keeping
  • Report generation
  • Scheduling
  • Software proficiency (e.g., Asana, Trello)
  • Spreadsheets

Soft skills

  • Adaptability
  • Attention to detail
  • Communication (written & verbal)
  • Customer service 
  • Multitasking
  • Organization
  • Problem-solving
  • Time management

Examples of Administrative Resume Achievements

  • Boosting office efficiency: specify the improvement you made to an office process. 
  • Enhancing client satisfaction: highlight a situation where you directly improved client experience. 
  • Streamlining communication channels: share how you improved communication within the office.
  • Improving team collaboration: describe how you improved teamwork within the office.
  • Reducing administrative costs: mention how much money you helped a company save by implementing a certain solution or process. 
  • Implementing new technology: showcase your ability to learn and implement new technology to improve workflows.
  • High accuracy rates: mention a specific area where you maintained exceptional accuracy.
  • Managing multiple projected: quantify the number of tasks and projects you were juggling, as well as how you maintained quality. 
  • Mentoring junior staff: share how you trained others. 

Best Action Verbs for Administrative Resumes

  • Compiled
  • Coordinated
  • Created
  • Facilitated
  • Filed
  • Followed up
  • Implemented
  • Liaised
  • Maintained
  • Organized
  • Prioritized
  • Reduced
  • Resolved
  • Scheduled
  • Streamlined

Frequently Asked Questions

Everything you need to know about using Rezi's Templates and Resume Builder.

How do you describe administrative responsibilities on a resume?

Use action verbs and data to specify your work responsibilities. This highlights the impact you made.  Start your bullet point with an action verb to describe a task you carried out, followed by the results of your efforts. Use data to specify your responsibilities and results. For instance, instead of just saying “Optimized schedules,”  say “Optimized schedules for 5 executives, resulting in a 98% on-time meeting rate and a 15% increase in team productivity.”

How long should an administrative resume be?

A one-page resume is more than enough for showcasing your professional skills and experience. If necessary, you can go up to two-pages long for when you want to describe extensive work experience.

What’s the best format for an administrative resume?

The reverse chronological format is the best and safest format. Hiring teams are keen to see your experience as an administrator, and reverse chronological resumes are perfect for this because they’re designed to emphasize your work history.

What are the top skills for an administrative resume?

Technical skills and software proficiencies are desirable for admins. Being skilled at spreadsheets and office software like MS Office is desirable. Soft skills are also crucial for admin roles. This includes written and verbal communication, organization, time management, attention to detail, problem-solving, and customer service. Show that you’re quick on your feet and can find solutions to problems quickly to keep the office running smoothly. 

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