Senior Administrative Assistant

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Senior Administrative Assistant Resume

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Charles Bloomberg
Austin, USA
(621) 799-5548
Highly organized Senior Administrative Assistant with over 10 years of experience in optimizing office operations and enhancing workflows. Proven track record in supporting executives and managing administrative tasks efficiently.
Senior Administrative Assistant | Company A
March 2018 — Present, Mountain View, USA
• Streamlined the document management system, reducing retrieval times by 40% using Google Drive and SharePoint for better accessibility.
• Coordinated and scheduled over 250 meetings annually, ensuring seamless communication across executive team members using Microsoft Outlook and Calendly.
• Managed executive travel arrangements, decreasing travel costs by 20% through the negotiation of corporate rates with airlines and hotels.
• Implemented an office supply inventory system, cutting annual costs by 15% by eliminating redundant purchases and overstock.
• Directed the onboarding process for 40+ new employees yearly, enhancing initial retention rates through detailed training documentation and mentorship programs.
Administrative Assistant | Company B
January 2014 — February 2018, Menlo Park, USA
• Facilitated the planning of 30+ high-profile events annually, including executive retreats and board meetings, managing all logistics from venue booking to catering.
• Developed a standardized filing system for sensitive documents, increasing efficiency by 35% and ensuring compliance with data protection regulations.
• Spearheaded the implementation of an electronic expense reporting system, decreasing turnaround time by 25% and improving accuracy using SAP Concur.
• Assisted in the preparation of complex reports and presentations, providing detailed analysis and insights using Microsoft Excel and PowerPoint.
Junior Administrative Assistant | Company C
June 2010 — December 2013, Raleigh, USA
• Provided administrative support to a team of 6 executives, enhancing productivity by managing calendars, travel itineraries, and correspondence.
• Conducted office procurement procedures, ensuring optimal inventory levels and reducing delays by consistently tracking and ordering necessary supplies.
• Assisted in organizing 20+ company events and meetings annually, from small team gatherings to large client presentations, maintaining high standards of execution.
Administrative Intern | Company D
January 2009 — May 2010, Newark, USA
• Supported the administrative team with data entry tasks, maintaining an error rate below 1% by adopting best practices in data management.
• Collaborated on special projects aimed at improving office operations, conducting research, and providing actionable recommendations.
• Assisted in managing office communications, ensuring timely and accurate dissemination of information both internally and externally.
Bachelor of Science in Business Administration | University of Alabama
December 2008
Expert-Level Skills
Office Management, Executive Assistance, Microsoft Office Suite, Google Workspace, Travel Coordination, Event Planning, Document Management, SAP Concur, Data Entry, Communication Skills, Attention to Detail, Time Management, Organizational Skills, Problem-Solving
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